ISTANBUL AREL UNIVERSITY

Student Affairs Office

Frequently Asked Questions

Students are required to attend the classes, practices and examinations. Attendance requirement is at least %70 for theoretical courses, and %80 for applied courses.

A student who does not fulfill the attendance requirement of a course for any reason including medical report or disciplinary suspension, fails the course. 

When a student participates upon approval of the Rector’s Office in an event (such as a meeting, a sports or art event) to represent the University or Turkey, absence of the student on the days of the event is not taken into account.

A student who misses a midterm or final exam and wants to take a make-up exam, should apply to the related Faculty/School within five days after the exam date and submit a petition stating his/her excuse along with the related documents, if any. Student whose excuse is considered valid by the Administrative Board of the related Faculty/School can take the make-up exam on the date designated by the Administrative Board. A second make-up exam does not be granted for the make-up exam.

When a student participates upon approval of the Rector’s Office in an event (such as a meeting, a sports or art event) to represent the University or Turkey, absence of the student on the days of the event is not taken into account. Apart from that, every absence including sickness absence with medical report taken is into account.

A medical report should be received from a general public or private hospital to be accepted as valid by the University.

English Preparatory Class is obligatory in Departments/Programs where language of instruction is English, and in Departments of Mechanical Engineering and Civil Enginering. In other Departments/Programs, English Preparatory Class is optional.

Course selection is done on the dates indicated in the Academic Calendar. Course selection of newly registered students in their first semester is directly done by the Registrar’s Office at the beginning of the semester. Newly registered students should print out their Course Registration Form and get it approved by their advisors and then submit it to the Registrar’s Office within two weeks after the begining of the semester.Continuing students do their course selection online via the Student Information System. Continuing students should print out their Course Registration Form and get it approved by their advisors and then submit it to the Registrar’s Office within two weeks after the begining of the semester.

Course selection should be done on the dates indicated in the Academic Calendar. Course Registration Form should be approved by the department/program advisor. A course can not be taken if it coincides with another course that requires attendance.

Maximum number of course credits a student can take each semester is 24.

A student who is exempt from one or more of his/her current semester courses, can take courses from upper classes providing that credits of these courses do not exceed the credits of the exempted courses and 2/3 of the total credits of the current semester courses.

Course registration is done on the dates indicated in the Academic Calendar.

A student who doesn’t do his/her course registration for the semester, can not take the courses and exams in that semester and can not benefit from the student rights. That semester gets counted in the student’s study period. A student who doesn’t do his/her course registration for three successive semesters without any excuse is dismissed from the university.

Exemption exams are held on dates indicated in the Academic Calendar. Student who succeeds in the exemption exam of a course is exempted from that course at own request.

Exemption exams are held for courses Basic English I-II, and Basic Computer I-II. Exemption exams can be held for courses designated by the University Senate.

Yes. You should apply to the related Faculty/School with your official transcript from the other University. The Faculty/School will inform you about the exempted courses. 

If you have a problem, you should first contact the Faculty/School secretariat, then the instructor of the related course, and then the Head of the Department/Program if you don’t get an answer. If you still don’t get an answer, you can contact the related Faculty Dean/School Director. 

You can get help from your advisor on all matters related to education.

Course Schedule can be displayed via Student Information System/Course Schedule. This program is valid after the course schedule announcement is made for the related semester.

Exam Schedule can be displayed via Student Information System. This program is valid after the exam schedule announcement is made for the related exam period.

Students have the right to appeal against exam results within five days after the announcement of the exam results. The appeal should be done by submitting a petition to the related Faculty/School. The related instructor reviews the exam paper and if s/he identifies any error of fact, the error is corrected. If the instructor identifies no error of fact, s/he notes this conclusion on the student’s petition. The student is notified of the conclusion of the appeal in writing. Exam appeals are brought to a conclusion in fifteen days at the latest after the petition is submitted.
 

A student who couldn’t take a midterm or final exam should apply within five days after the exam date to the related Faculty/School with a petition stating his/her excuse and the related documents to take a make-up exam. Student whose excuse is considered genuine and valid by the Administrative Board of the related Faculty/School can take a make-up exam on the date designated by the Administrative Board. A second make-up exam is not granted for the make-up exam.

A student who is about to graduate, but have failed one course by getting a grade of FF can apply with a petition to the related Faculty/School and take a single-course exam upon approval by the Administrative Board of the Faculty/School. The single-course exam grade of the student is regarded as his/her final grade in that course regardless of the previous grades s/he had got in that course within the semester. If the student gets a grade of FF at the single-course exam and fails the course, s/he can take the exams of the course in the following semester without having to attend the class.

In addition to midterm examination and other work within the semester, students are required to take a final examination for a course. Midterm examination and other work within the semester (such as laboratory, assignment, project, quiz, attendance) constitute %40 of, and final examination constitute %60 of the final grade of the course.

The total credit points for a course are obtained by multiplying the coefficient of the final grade for the course by the course credit. In calculating the Grade Point Average (GPA), the total credit points of a student for all courses registered in the related semester is divided by the sum of the credits of the courses. 

In calculating the Cumulative Grade Point Average (CGPA), the total credit points of all the courses taken by the student from the beginning of entrance to the University is divided by the sum of the credits of the courses. The most recent grade obtained for a repeated course is used to calculate the CGPA. 

Students whose cumulative grade point average (CGPA)and grade point average (GPA) are at least 2.00 are considered successful.

If the student’s GPA in the related semester is at least 2.00, the grades of DD and DC in that semester are considered successful. If the student’s GPA in one semester is below 2.00, but his/her yearly (in one academic year) GPA is at least 2.00, the grades of DD and DC in that academic year are considered successful.

A student who obtains a GPA of 3.00-3.49 at the end of a semester is considered an Honour student and a student who obtains a GPA of 3.50-4.00 at the end of a semester is considered a High Honour student. Honour and High Honour lists are announced at the end of each semester, and the students in the lists are awarded Honour/High Honour Certificates.

You can obtain your Honour/High Honour Certificate from the Registrar’s Office at the beginning of the following semester.

All undergraduate Departments of Arel University offer Double Major program.

All undergraduate Departments of Arel University offer Minor program.

A student can take a leave of absence for a reason considered valid by the Administrative Board of the related Faculty/Department. Leave of absence application should be made to the Faculty/Department by submitting a petition. Documents related to the reason of the leave of absence application (such as medical report, military service documents, study abroad documents) should be attached to the petition.

You can display your unofficial transcript via Student Information System showing all your courses and final grades during the period of your study at the University. To obtain an official transcript, you should apply to the Registrar’s Office.

Student Certificate is an official document stating that you are a student of Arel University. To obtain a Student Certificate, you should apply to the Registrar’s Office. Student Certificate will be ready in one day after the request.

To obtain a Disciplinary Record Document, you should apply to the Registrar’s Office. Disciplinary Record Document will be ready in one day after the request.

No, Summer School is optional.

Summer School period is not counted as part of the Academic Year.

The education period in Summer School is 7 weeks. The final exams are not included in this period.

A student can take three courses at most in Summer School.

Students are required to attend the classes and examinations of the courses in Summer School. Attendance requirement is at least %70 for theoretical courses, and %80 for applied courses. A student who doesn’t meet the attendance requirement for a course can not take the final exam of the course.

Students can take courses at other universities within the summer school period upon approval of the related Faculty/School, on condition that the same courses are not opened at Arel University. A student can take a maximum of three courses at other universities in the summer school periods throughout his/her study period.

For your questions, you can visit the Registrar’s Office in Tepekent and Sefakoy Campuses on weekdays between 8.30-17.30 and on Saturday between 8.00-13.00

You can also contact the Registrar’s Office via e-mail or phone.

             E-mail: ogrenciisleri@arel.edu.tr
             Phone: (0212) 860 04 80 (Tepekent)
                         (0212) 540 96 96 (Sefakoy)